Privacy Notice – Effective date October 2020

Who we are:

We are Ian Thomas Associates of 6 The Park, Newtown Hall, Maynooth, County Kildare, Ireland, W23 H2T0. You can contact us at this address by post or by email at ian@ianthomasassociates.com. 

For any enquiries regarding this Privacy Notice or how we handle your personal data please contact Ian Thomas – contact details above. 

This page informs you about our policies in relation to the collection, use and disclosure of personal data when you use our website.

Types of Data 

Personal Data

While using our website we may ask you to provide some personal information that can identify you such as (this is not an exhaustive list):

• Name
• Address (including city, county and country)
• Telephone number
• Email address
• Credit/debit card or bank account details
• Any other personal data relating to you that you provide to us or that we generate about you in connection with your use of this website
• Cookies and Usage Data

We may use this personal data to contact you in relation to matters such as, newsletters, marketing and promotional materials and any other information that we think may be of interest to you. You may choose to opt out from receiving such material at any time.

Usage Data

We may collect information about how you use this website. This might include your computer’s Internet Protocol address (IP address), browser details, the pages you visit and when and other diagnostic information.

Use of data

We may use data we collect for several purposes including:

• To respond to an enquiry submitted to us via this website
• To sign up for any newsletters or other material when you request this via this website
• To provide you with legal updates and newsletters to which you have subscribed
• To provide services in order to market the services of our firm
• To correspond about your case or matter
• To respond to enquiries and communications received from you
• To provide and maintain this website
• To inform you about any changes to the website
• To allow you to engage with use when you choose to do so
• To provide customer support
• To gather information that we may use to improve this website
• To monitor how this website is used
• To detect and resolve any technical issues with this website
• To provide information about our services, news, events, general updates, newsletters subject to your right to opt out of receiving such information

The legal basis for processing personal data under the General Data Protection Regulation (“GDPR”) 

How we process your personal data will depend on the type of data we collect and how we collect it.

We may process your personal data where:

• You have given us consent to do so (you have the right to withdraw such consent)
• We need to perform a contract with you
• The processing is our legitimate interest in the administration and operation of our firm
• The processing is the legitimate interest in marketing and promoting our firm’s legal services
• The processing is the legitimate interest in representing our clients and their interests
• To comply with any applicable legal requirements

Retention of Data

We will only retain personal data for as long as is necessary for the purposes set out in this Policy or for the purposes of complying with the law.

We will retain personal data to fulfil any legal obligations, to resolve any disputes and for the enforcement of our legal agreements and policies.

Will also retain personal data for the purposes of our analysis of the use of our website and to identify and resolve any issues in relation to functionality or security.

Transfer of Data

We may transfer your information, including your personal data, to computers located outside your county, state or country where data protection laws may be different from those in your jurisdiction. 

If you are located outside Ireland and choose to provide personal data to us you consent to this Privacy Policy and your submission of that data indicates your agreement to the transfer of such data, including to Ireland.

We will take reasonable steps to protect the safety and security of personal data provided to us. 

Disclosure of Personal Data 

We may disclose your personal data:

• Where required to do so by law
• In connection with your case or matter
• To investigate or prevent issues of potential wrongdoing in relation to the use of this website
• To protect and/or defend our legal or property rights
• To protect against legal liability

Your rights relating to personal data

You have the following rights under the GDPR, in certain circumstances and subject to certain exemptions, in relation to your personal data:

• The right to access the data – you have the right to request a copy of the personal data that we hold about you, together with other information about our processing of that personal data
• The right to rectification – you have the right to request that any inaccurate data that is held about you is corrected, or if we have incomplete information you may request that we update the information such that it is complete
• The right to erasure – you have the right to request us to delete personal data that we hold about you. This is sometimes referred to as the right to be forgotten
• The right to restriction of processing or to object to processing – you have the right to request that we no longer process your personal data for particular purposes, or to object to our processing of your personal data for particular purposes
• The right to data portability – you have the right to request us to provide you, or a third party, with a copy of your personal data in a structured, commonly used machine-readable format

In order to exercise any of the rights set out above, please contact us at the contact details at the start of this privacy notice. We reserve the right to request proof of identify before we respond to any request to apply those rights.

If we are processing personal data based on your consent, you may withdraw that consent at any time. This does not affect the lawfulness of processing which took place prior to its withdrawal. 

If you are unhappy with how we process personal data, we ask you to contact us so that we can rectify the situation. 

You may lodge a complaint with a supervisory authority. The Irish supervisory authority is the Data Protection Commission. 

Requirement to process personal data

You may browse our website without providing us with any personal data and this will not affect your ability to view our website. 

If you do not provide us with your information for the purposes described above, we cannot send you our newsletter, respond to your queries sent through our contact us form, liaise with you on client matters or provide you with any of the information about our firm or services as set out above.

Automated decision-making and profiling

We do not use any personal data for the purpose of automated decision-making or profiling.

Third Party Service Providers

If we employ such providers to facilitate our website, they will only have access to your personal data only for the limited purpose of performing this task on our behalf. 

Links to Other Sites

This website contains links to external sites which we do not operate. If you click on a link to a third-party website you should review the Privacy Policy of such websites. 

We have no control over and we have no responsibility for the content, usage or polices of their party sites or services they provide. 

Cookies

We use cookies and similar technology to track activity on our website. 

A cookie is a small text file that may be stored on your computer or mobile device that contains data related to a website you visit. It may allow a website to “remember” your actions or preferences over a period of time, or it may contain data related to the function or delivery of the site. Cookies can be set by the owner of the website or in some cases by third party services the website owner allows to present other information, run content or provide other functionality such as analytics.

Within your browser you can choose whether you wish to accept cookies or not. Different browsers make different controls available to you and so we provide links below to popular manufacturers’ instructions on how you can do this. Generally, your browser will offer you the choice to accept, refuse or delete cookies at all times, or those from providers that website owners use (“third party cookies”), or those from specific websites.

Examples of cookies used are:

• Strictly necessary cookies
• Functionality cookies
• Targeting /advertising cookies
• Session cookies 
• Preference cookies 
• Security cookies

Managing cookies

If you do not want your browser to accept cookies, you can turn off the cookie acceptance option in your browser settings.  

For further information about how to turn off cookie acceptance please refer to the “Help” function in your browser.

Please note that disabling cookie support may prevent the Website from functioning properly and you may not be able to fully utilise all of its features and services.

Changes to This Privacy Policy

We may update this policy from time to time and will do so by publishing an updated policy on this website. 

You should review this Policy from time to time.